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ASHINGDON YOUTH FOOTBALL CLUB MANAGERS GUIDE CRB Checks All Managers, Coaches and Club Officials having involvement with youngsters in the Club and any other persons, that the Management Committee may designate from time to time, will be subject of a Criminal Records Bureau Check. Correspondence All correspondence with the Leagues, Essex County Football Association or Referee Secretary must be done by the Club Secretary. League and County rules only allow and recognise the Secretary as the official channel for correspondence. Correspondence other than through the Club Secretary will leave the club open to discipline proceedings. Team Representatives Each Team is required to have a Parent Representative to be the single point of contact for a team for the Social Committee to liaise with about social and fund raising events. Meetings Managers are part of the Management Committee of Ashingdon Youth Boys F. C. and the meetings are normally held on the first Monday of each month at the British Legion, Hockley. The Social Committee, comprised of Volunteers from within the club normally meet on the Monday before the Management Meeting and a representative reports to the Management Committee meetings The following has been adopted as the Club procedure in relation to meetings: a) Managers or a deputy should attend all management meetings.
Fees Each member on signing on for the Club will pay an annual fee to cover their registration and expenses (except the Under 7 squads who do not play in competetive leagues) : Under 8, Under 9 and Under 10 squads Mini Soccer £65 per season Under 11 to Under 16 squads Full league teams £80 per season It will be payable on registration. Where more than one boy comes from the same family the following will apply: 1st boy - full fee 2nd boy - 80% of full fee and 3rd or more no fee. Current Fees League £80 80% fee = £64 Mini Soccer £65 80% fee = £52. The manager has discretion to deal with hardship cases. Speak with the Treasurer if you have any problems or require advice. Individual cases are not discussed at meetings. Kit A set of kit is an expensive item and like other voluntary organisations Ashingdon Youth Boys F.C. tries to obtain sponsorship to cover the cost of the purchase. Although an individual team may obtain the sponsorship the sponsorship is for the Club as a whole. When the kit is donated by sponsorship it becomes the property of the whole club and not the individual team. Procedure for obtaining sponsorship 1. Find out the price of the kit including cost of printing sponsor’s details and numbers on shirts. 2. Go to sponsor with total price that sponsorship will cost for the kit. 3. If the sponsor is unable to meet the full cost do not order the kit but raise the matter at a Management meeting so that a decision whether to make up the difference can be made by the Committee. 4. The Club obtains its kit from an agreed supplier and dependant on the sponsors wishes/business arrangements the cost of the sponsored kit can either be paid to Ashingdon Boys F.C. or direct to the suppliers. Procedures for matches Home Game 1. Notify time of kick-off and how to get to the ground to: - appointed Referee and Manager of opposing team. This must be done by the Tuesday before the Game at the latest. Also inform the opposing Manager that no dogs are allowed anywhere on the playing fields at Cherry Orchard Lane Grounds and ask him to inform any of his parents who normally bring dogs to matches of this. If no Referee shown on league fixture it is unlikely that one will be available. If however you have a game where you feel you do require a referee inform the Club Secretary who will send the Referee Secretary a letter well before the game and he will try and arrange one for you. If a parent referees then he has the same standing as a qualified referee and has to sign match cards etc. 2. A Pitch will be allocated by Brian Brazier who will circulate and display a schedule at the ground in the tea room. If first to use the pitch you put the nets up and if the last on a pitch you take them down. Before the game check that the nets are on properly and the corner flags are in place. For Mini Soccer the Samba Goals and nets need to be put together and place on the relevant pitch. 3. Complete Match Card before game and make sure you show what type of game it is by crossing out League or Cup as necessary. 4. Make sure Match Ball is inflated hand to the Referee and have a second ball available in case he is not satisfied with the first one. 5. Ensure the First Aid Kit is available for referee if he asks to see it. 6. Before the kick-off exchange Match Card and Team Registration Cards with the opposing Manager. You must have the match card and team cards of the other team for the duration of the match. 7. After game get your match card and team cards back from other manager. Show goal scorers, substitutes played and sign the card (mini soccer) or get opposing team manager to sign the card (league). 8. Get names of goal scorers from other team manager for the Fixture secretary when he/she phones you for result. 9. Pay Referee if required. 10. Make sure Match Card is fully completed and post off to Result Card Secretary to reach him/her by the Wednesday following the match. Away Game 1. Before Game check club list to see if change kit needs to be used. 2. At game follow numbers 3, 5, 6, 7 and 10 as for home games. After both types of Games Complete record sheet showing - details of game, which boys played, number of goals scored by boys, which boys attended game (this is to keep a record of the number of appearances the boy makes for the club) "Appearance " means: a) Appearances in 7 and 11 aside organised games representing the Club. Games means: Pre- season friendlies, League Games and Cup Games. b) Appearances in Tournaments to count as one appearance. c) Boys who attend matches who are unable to play due to an injury caused when representing the club. d) If a boy leaves the Club and then re joins at a later date his previous appearances to count. e) At the end of the season details of each boys appearances to be given to the Secretary. NETS The nets and corner flags for league matches and Samba Goals are kept in the containers at the ground. The pitch allocation list will show you, which pitch you, will be playing on and the time for the kick off. It is important to keep to the pitch and kick off time as they are worked out to cater for all the teams due to play. If you book a pitch after the list has been printed it is important to check the list and:
If you cancel a pitch after the list has been printed you will need to:
DISCIPLINE Managers must make sure that the boys in their squads fully understand that they are subject to the Rules, Regulations and punishments of the Football Association and the League. If the County FA suspends a player the suspension applies to ALL football matches including school ones and if a player plays in a game when suspended the club or school can be dealt with by the Football Association and the Player suspended ‘Sine Die’ (to a date sometime in the future). Discipline procedures Where a member of the Club (Manager, Player or Parent/Guardian) is reported by a Match Official to the Essex County Football Association the following procedure will apply 1. The manager of the team involved will inform the Secretary what has happened so that He/She is aware correspondence will be coming from the Essex County Football Association. 2. The Secretary or an officer of the Club will deal all correspondence and communications regarding discipline matters. Under no circumstances will a member of the Club contact the Football Association, the League or Match Official concerning a matter subject of a complaint. 3. On receipt of the paperwork the Secretary or Club Official will ensure that it is completed and submitted in accordance with the laid down procedure. Any paperwork given out by the Secretary (Club Officer) for completion must be returned to him/her as soon as possible. 4. Each member of the Club shall be personally liable for any fines levied against them as a result of disciplinary action by Essex County Football Association, The League or any other body where members are bound by their rules. 5. The member who incurred the fine will refund the money paid by the Club to the Treasurer within 28 days of the penalty being paid. 6. If the money is not re-paid to the Treasurer by the end of 28 days the member will be suspended from the club until the money is repaid to the Club. 7. No player will be cleared for transfer to another club unless all outstanding fines incurred by him or his parent(s)/ guardian have been repaid to the Treasurer. 8. Member means Player, Parent/Guardian, Officer of the Club, Manager and Coach/Trainers Codes of Conduct The Football Association has laid down a set of codes of conduct relating to the different groups within the football structure. These codes are available on the Club Website at www.ashingdonyouthfc.org.uk and all club members should make themselves aware of their contents and comply with the terms of them. Players transferring within the club The transfer of players between club teams is treated the same under league rules as if it was to another club. A player wishing to transfer during a current playing season from one team to another within the Club must first speak to his team manager to request permission. The team manager will contact the Secretary who will liaise with the two managers to ensure the league rules are complied with. If there is any doubt about the validity of the transfer the Club Secretary only will seek guidance from the relevant league Registration Secretary and will inform both managers of the result of the consultation. If the transfer can go ahead the Secretary will ensure the relevant paperwork is completed and the league rules complied with. |